Engineer and Applicant Privacy Notice
Last updated: 8 November 2026
This notice is for people who apply through our careers form, and for engineers and subcontractors who work with GoPro Consultants Ltd, trading as GoPro IT Consultants. It adds detail to our Privacy Policy, which also explains who we are and how to contact us.
What we collect and why
| Information | Why we use it | Lawful basis |
|---|---|---|
| Name, email, phone, address, country, city, date of birth and languages | To identify and contact you, and to match you to work in your area | Steps before a contract; legitimate interests in building an engineer network |
| Skills, certifications, tool kit, work types, rates, availability, response times and travel details | To assess whether a job suits you and to offer you work | Steps before a contract; legitimate interests |
| Your answers about legal restrictions on work, driving licence and working status | To check that you can do the work and how we would engage you | Legal obligation where it applies; legitimate interests |
| Employer name, email and phone, where you give them | To understand your work arrangements | Legitimate interests |
| Emergency contact name, phone, email and relationship | To reach someone if there’s an emergency while you’re working | Legitimate interests in safety; vital interests in an emergency |
| Optional disability and medical answers | To support you and keep you safe on site | Your explicit consent |
| Invoices: bank details, company details, date of birth, work dates, hours, rates and charges | To check and pay your invoice and keep financial records | Contract; legal obligation for tax and accounting records |
| Site visit reports: your name, signature, times, work notes, photos and customer feedback | To evidence the work, report to the client and review quality | Contract; legitimate interests |
If you give us an emergency contact or employer’s details, please let that person know.
Sensitive information
You don’t have to answer the disability and medical questions, and leaving them blank won’t count against you. If you do answer them, the form asks you to tick a separate box agreeing to how we use these answers. Without that tick, the application can’t be sent with health answers in it. Only people who need the answers to arrange support or site safety should see them. You can withdraw your consent at any time by contacting us, and we’ll then stop using those answers and delete them unless the law requires us to keep them.
Who sees your information
- Our team members involved in resourcing, dispatch, finance and compliance
- Clients and partners, who may receive your name, relevant skills, attendance details and site visit reports for a job you take
- Service providers such as our website, email and form hosting providers
- Accountants, banks, HMRC and other authorities, where needed for payment or by law
Our work is international, so your details may go to clients or colleagues in other countries. Section 5 of our Privacy Policy explains the safeguards we use.
How long we keep it
We keep application details while they’re useful for matching you to work, and you can ask us to remove you from our network at any time. Invoices and related financial records are normally kept for at least six years. Site visit reports are kept as long as we need them for the client contract and any possible claim.
Your rights
You have the rights described in Your Data Rights and Complaints, including the right to complain to us and to the UK regulator, the Information Commission (known as the ICO).
